Project Management Specialist (80% Malta On-Site)

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THE BACKGROUND

For our customer based in Malta - a European Institution, we are looking for a Project Management Specialist to join their team in the area of international protection - supporting Member States in applying the package of EU laws that governs asylum, international protection, and reception conditions. You will play a crucial role in providing practical, legal, technical, advisory, and operational assistance to achieve harmonized asylum practices.

Kindly note that this Request for Services requires a hybrid implementation ratio of 80% onsite and 20% offsite

modes.

Responsibilities

• Determine and document the project’s goals, deliverables, tasks, and deadlines.

• Create a detailed project plan outlining the schedule, resources, and milestones.

• Assign tasks and resources effectively to team members based on their skills and project requirements.-

• Monitor and manage the project resource usage to ensure resources are utilized efficiently.

• Identify potential risks and develop mitigation strategies to minimize their impact.

• Maintain regular communication with stakeholders to provide updates and gather feedback.

• Facilitate collaboration among team members and resolve any conflicts that arise.

• Track project progress against milestones and timelines to ensure timely completion.

• Handle any changes in project scope, schedule, or resources effectively.

• Prepare and present regular status reports to stakeholders and senior management.

• Coordinate with external vendors and service providers as needed for project success.

• Address and resolve any issues or roadblocks that hinder project progress.

• Maintain comprehensive project documentation for future reference and compliance.

• Maintain stakeholder engagement and communication

• Conduct project reviews, finalize documentation, and ensure all deliverables are completed and approved

• Track and respond to tickets and service requests in a service desk context, ensuring timely and effective

resolution.

• At least 10 years of experience as a project manager/specialist in relevant field - preferably IT

• Project coordination and training procedures, with a recognisable methodology

• Ability to independently perform tasks management in the SharePoint environment, Atlassian suite or similar software.

• Past experience with SharePoint architecture both on-premises an online

• Minimum C1 level in English language (official language as per CEFR)

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